Alma Kushova – Page 4

Legal Bases for AFMIS usage

Directives to enforce the mandatory use of new AFMIS are prepared from AFMIS team. The Draft of Council of Ministers Decision on regulating and enforcing AFMIS usage by all public government entities was prepared by MoFE and sent for comments to Ministry of Justice and NAIS (National Agency for Information Society).

On July 25th, 2019, the Council of Ministers approved the DCM for AFMIS. The DCM covers MTBP, PIM, BPPM , Web Portal and Electronic Archive. This DCM will enter into force after two weeks as per the regulation of publication in Official Gazette.

On 29^th of August Minister of Finance and Economy issued the Instruction nr.24 “For electronic archive implementation on budget execution process by general government units”

Legal basis for EAMIS

Adoption of the Decision of the Council of Ministers (DCM) of the Republic of Albania “On the establishment of the state database of the External Assistance Management Information System (EAMIS)” – 4 September 2019

The administrative procedures for the drafting and eventual adoption of the legal basis for the establishment of the state database for the External Assistance Management Information System (EAMIS) were initiated in June 2019 by the Ministry of Finance and Economy.

Following an extensive and productive coordination process of the draft bylaw with relevant line ministries and other public agencies, whereby the latter’s feedback and suggestions were judiciously deliberated and integrated into the final draft of the bylaw, on September 4 the Council of Ministers of the Republic of Albania adopted the DCM for the establishment of the state database of the External Assistance Management Information System. The DCM enters into force after publication in the Official Gazette.

The DCM has been drafted in accordance with the provisions of the Law no. 10325 “On state databases”. The objective is to create a state database for the External Assistance Management Information System (EAMIS), by enabling the exchange and use of information of Foreign Aid in Albania through this system. EAMIS is an integrated system encompassing the whole country that will be administered by the Ministry of Finance and Economy (MFE). IT is designed to support the MFE and other Albanian state authorities in reducing the burden and transaction costs for the aggregation and analysis of the data. The platform will also include a web portal and integration with other government systems, such as AFMIS, IPSIS, the PPP register managed by ATRAKO.

The adoption of the aforementioned bylaw is important because it creates the legal basis integrating government system. The establishment of the legal basis is expected to have a positive impact in increasing the efficiency and effectiveness of foreign aid in Albania, by increasing accountability and the credibility of the source of information on foreign aid.

http://kryeministria.al/newsroom/vendime-te-miratuara-ne-mbledhjen-e-keshillit-te-ministrave-date-04-shtator-2019/

System interaction modules

AFMIS is a very complex system with a considerable number of modules and lively interaction. The system is expected to communicate and exchange data with HRMIS/Payroll and Treasury in order to modernize and rollout HRM/Payroll modernization/rollout and activation of Treasury interface. Several meetings have taken place between DOPA and MoFE as well as NAIS which will be responsible for ensuring or procuring a technical solution. A technical solution is already been designed and testing will follow in September.

Another system that is expected to communicate and integrate with AFMIS/AGFIS is the e-Procurement interface. With regard to data exchange it will serve for ” available funds check at output level “and “procurement stages process for Investment Management”.

An interesting feature is planed for AFMIS. It is related to the use of Digital Signature platform in AFMIS/Web Portal. It would make the identification of users more secure and authenticated.

Treasury will go live on September 9^th with 4 institutions. The list of the institutions that will go live will be priory shared with AFMIS Directorate and IT Team at MoFE

On September 23rd, will start MTBP and PIM live/piloting with three selected Ministries. The selection of Line Ministries that will be the first piloting MTBP module, will be based on a consultation with the IPSIS team from PM office, in order to guarantee testing even the integration of MTBP module with IPSIS.

First release of IPSIS deployed

The first release of the IPSIS was deployed on 6 June 2019.IPSIS system has a dashboard as a landing page where the users can see and navigate all modules. Main modules NSDI (National Strategy for Development & Integration); Governmental Priorities; Strategy Document. It also includes Action plans related to these documents as well as Indicator Framework ,SDG Framework and National priority measures which help in monitoring. An important module is Governmental Legal Program which gives the legal basis for government program and policies. IPSIS Calendar is another very important module which reflects all IPS activities scheduled in time.

The system provides nice visuals to see the data measurement toward indicators through Analytics modules. The users can see different charts and graphs presenting situation either in list type, chart, or visualised map of Albania.

Finalization of IPSIS Solution Detailed Design (SDD)

Përgatitja e Dokumentit të Dizenjimit të Sistemit IPSIS (SDD) filloi në qershor 2018 pas aprovimit të Studimit për kërkesat e sistemit (SRS), nga ekipi i menaxhimit të kontratës. Dokumenti i Dizenjimit të Sistemit IPSIS është një dokument që përcakton qartë proceset dhe rendin e punës për IPSIS. Dokumenti shërben si guidë për kompaninë zhvilluese me qëllim që të planifikojë arkitekturën e sistemit. Përgatitja e dokumentit filloi në Qershor 2018 dhe përfundoi në Maj 2019. Procesi I përgatitjes së SDD ka kaluar në disa faza si më poshtë:

Përpunimi dhe përgatitja e dokumentit: Qershor 2018 – Nëntor 2018;
Procesi i konsultimeve, përpunimit të draftit dhe finalizimit të Dokumentit (SDD): Dhjetor 2018 – Maj 2019;
Procesi i Integrimit me sisteme të tjera

Integration of EAMIS with other systems

Part of EAMIS system implementation are the integrations with other governmental systems, such as AFMIS, IPSIS and ATRAKO. Connectivity with these systems will be achieved through the Government Gateway platform and the underlying infrastructure is already implemented and tested, along with the technical specifications of the web services that will be used for data exchange between systems. The teams are performing final retouches regarding the data exchanges between the systems before finalizing the integration.

Apart from governmental systems, EAMIS will be connected and receive projects’ data from Development and Integration Partners’ systems, such as the World Bank Client Connection. The teams have already initiated testing on Production environments for both systems and expect to complete this task within October 2019.

On the other hand, it is expected that for few Development and Integration Partners, data regarding projects implemented in Albania will be retrieved by the IATI (International Aid Transparency Initiative) platform. IATI is undergoing a restructuring of their Datastore API and integration with this platform will resume once this new API is fully developed.

IPSIS User training and testing

The training took place from 24 to 28 June 2019, in PROTIK premises. The main scope was to build the capacity of core Users(15) and technical administrators(5) and Line Ministries users((20). IPSIS application software on use and administration of the application intended for ensuring improved decision-making and better management of the IPSIS data by all stakeholders involved into the process. A separate training session was organised for the system administrators where they were introduced to the main principles of user and data management in IPSIS.